Bylaws & Standing Rules
The name of the Association shall be the Landfall Ladies Golf Association (hereinafter referred to as the “Association”) with the address being Country Club of Landfall, 800 Sun Runner Place, Wilmington, North Carolina 28405.
ARTICLE I: PURPOSE
The purpose of this Association is to promote golf among the women of the Country Club of Landfall.
ARTICLE II: MEMBERSHIP
Membership in this Association shall be restricted to female Golf members 18 years of age or older.
ARTICLE III: MEETINGS
The meetings of the Association shall be governed by Robert’s Rules of Order. A minimum of three (3) general meetings per season will be held. The dates will be selected at the discretion of the President. A quorum at all meetings shall consist of twenty-five percent (25%) of the members in good standing. Voting (except amendments in these Bylaws pursuant to ARTICLE IX) shall be by a majority vote cast in person.
ARTICLE IV: BOARD ORGANIZATION
The Board shall consist of the following officers: President, Vice-President, Secretary, Treasurer, Tournament Chair, Membership Chair, Handicap/Rules Chair, Play Day Chair and Mentorship/Social Chair
The government and oversight responsibility for the Association shall be vested in the Board. At all meetings of the Board, seven (7) of the officers shall constitute a quorum for the transaction of business. The votes of a majority (minimum of 5) of the officers attending a meeting at which a quorum is present shall be necessary to take any action, except as otherwise specifically provided in these Bylaws. Assistants to Chairs are authorized to vote in the absence of their Chairs.
ARTICLE V: ELECTIONS
All officers for the following season shall be elected at the final meeting in the fall. A Nominating Committee shall be appointed by the Association President at least thirty (30) days before the final meeting and shall consist of three members; one of whom will be appointed Chair. The nominating committee shall propose a slate for Board officers for the following season and shall post that slate at least fourteen (14) days prior to the final meeting. The Nominating Committee Chair shall present the slate at the final meeting for acceptance by acclamation. If the slate or any member thereof is not accepted, candidate(s) for such position(s) shall be nominated from the floor and voted upon pursuant to the provisions of ARTICLE III of these Bylaws. All approved candidates shall take office at the final meeting. Their terms shall be for one year.
ARTICLE VI: RESIGNATIONS
In case of resignation of the President, Vice-President shall assume that office. Any other resignations shall be filled through appointment by the Board.
ARTICLE VII: DUTIES OF OFFICERS
A. President: The President shall chair all meetings of the Association and Board meetings and shall be the designated liaison between the CCL and the Director of Golf. Any difficulties, which arise, shall be addressed to the President. She shall appoint committee Chairs as necessary. She shall be authorized as alternate signer of bank account in the absence of the Treasurer.
B. Vice-President: The Vice-President shall assist the President in all her duties. She shall preside at meetings in the absence of the President. She shall work with the CCL Landfall Food and Beverage staff in selecting the luncheon menus for the Associations’ general meetings. She shall coordinate any invitations to outside clubs as well as arrange prizes and luncheons for these events.
C. Secretary: The Secretary shall keep the minutes of all general, special, and Board meetings. She shall present the minutes of the previous general Association meeting and/or special meetings to the membership at subsequent meetings.
D. Treasurer: The Treasurer shall propose a budget to the Board. as proposed by the Finance Committee. After approval by the Board, the budget for the coming year will be submitted to the membership for vote at the opening meeting. She shall collect dues and shall record all monies received and expended. She shall report these figures at Association meetings. She shall give all her completed records to the Treasurer-elect as soon as possible after the final meeting.
E. Tournament Chair: The Tournament Chair shall have overall responsibility for all Association-sponsored tournaments. She shall appoint (with approval from the President) individual Chairs or co-Chairs to supervise all facets of Association-sponsored tournaments. She shall work with the CCL Golf Tournament Committee. The Tournament Chair shall coordinate with the other members of the Finance Committee to determine the amount of monies which shall be disbursed from the Association treasury to be used toward the purchase of prizes for each Association- sponsored event.
F. Play Day Chair: The Play Day Chair shall have overall responsibility for regular play day events. She will coordinate these play day events with the assigned pro working to establish the format or game, flighting options, and course to play. She is responsible for the allocation of prize money or points for each play day working with the pro to make sure the money is distributed correctly. She shall be responsible for all record keeping and statistics for each player throughout the year, including money allocation and calculation of “Most Improved Golfer”.
G. Membership Chair: The Membership Chair shall be responsible for enrolling all association members in accordance with the standing rules of the Association. She shall develop and maintain a list of all current members for the Association electronic handbook and the Pro Advisor and distribute such list to the persons responsible for Association play. She shall notify the Mentorship/Social Chair and Handicap/Rules Chair of new members.
H. Handicap/Rules Chair: The Handicap/Rules Chair shall serve on the Handicap Committee of the CCL and shall be responsible for ensuring compliance of the Association with the USGA Handicap System, including random peer review. She shall report all infractions of the rules to the appropriate authority. She shall educate the Association membership regarding new rules and definitions, employing the assistance of a pro as necessary.
I. Mentorship/Social Chair:
The Mentorship/Social Chair shall encourage and stimulate new member interest and participation with the CCL Ladies Golf Association. She shall organize events as necessary to welcome new members. She shall organize non-golf social events for the LGA. She shall recruit current LGA members as mentors for new LGA members.
ARTICLE VIII: DUES
The fiscal year of the Association shall correspond with the calendar year. Changes in yearly membership dues shall be approved by the Board and brought to a vote at a general meeting of the Association. These dues shall be place in a checking account for the Association.
ARTICLE IX: AMENDMENTS
These Bylaws may be amended by a two-thirds (2/3) vote of the members present, pursuant to the quorum requirements of Article III, and voting at any general or special meeting of this Association. Proposed amendments must be submitted in writing to each voting member at least two weeks prior to the date of the meeting.
In the event of finding any of these rules in contradiction or in conflict with any of the Articles of Organization or any Rules or Policies of CCL, such Articles of Organization Rules or Policies of the CCL shall prevail.
Bylaws revised 3/9/2022
Standing Rules of the Landfall Ladies Golf Association
18 HOLE REQUIREMENTS (revised Nov 12, 2020)
Any new CCL female full golf member wanting to join the Association must have an established 18 Hole USGA Handicap Index which converts to no more than a 36 Course Handicap. Established is defined as either 5 Posted Scores from The Landfall Red Tees or an 18 Hole USGA Handicap Index established at her previous club. There must be a minimum of 5 scores posted no more than 6 months prior to the application for membership.
Any 18-Hole member who leaves the Association for an entire season and wants to rejoin at a later date must have an established 18 Hole USGA Handicap Index which converts to no more than a 36 Course Handicap when she rejoins. There must be a minimum of 5 scores posted no more than 6 months prior to the application for membership.
If a current member’s Handicap Index exceeds 36, she may remain a member but 36 will be the maximum number of handicap strokes allowed.
If the format permits, any LGA member may elect to play the Forward Tees on a Play Day regardless of her Course Handicap.
If the format permits, any LGA member may elect to play from The Forward Tees in an LGA Tournament, provided she has posted a minimum of 5 scores from The Forward Tees no more than 6 months prior to The LGA Tournament.
MOST IMPROVED PLAYER (revised 11/12/20)
The Most Improved Player Award will be presented to a member in good standing with an established USGA handicap (20 games must be presented) and who has participated in 50% of the Association’s actual played play days and tournament days combined, and who has turned in attested scorecards. The player’s handicap at the beginning of the season or the first established 20 game handicap when entering as a new member will be used. USGA rules for Most Improved Player Award will be followed.
DUES (revised 11/12/20)
The dues for the Association will be determined by the LGA Board.
The dues for new members joining after July 31 will be one half of the dues in effect.
GENERAL RULES (Revised 11/12/20)
1.Any CCL female full golf member wanting to play in an Association event must be a member of the Association.
2.All non-budgeted expenses that exceed $300 must be voted on by the general membership of the Association.
3.The President shall appoint various Association members for the following responsibilities: Sunshine, Historian, and Memorial Garden.
4.Any money in excess of necessary budget carry over should be utilized for the Association as deemed necessary by the Board.
Standing Rules Revised 3/9/22